Gigs is where your band tracks shows from first enquiry through confirmation — dates, venues, setlists, travel, and money. Confirmed upcoming gigs can surface on your public artist page; everything flows through four statuses.
Every gig sits in one of four states. Potential is an early lead. Option means an offer or hold is on the table. Confirmed is a booked show — only confirmed future gigs appear on the public artist page block. Cancelled stays in your records but drops off that public list.
Set status when you create the gig or change it on edit. The calendar colour-codes the badge in the event list the same way.
The main Gigs page lists upcoming shows, soonest first. Archive opens past gigs, most recent first. Click a row to open the gig. Add gig is available when you have edit rights and your band has not reached its gig quota.
From the band calendar, right-click or long-press a date and pick the gig action to open the add form with that date filled in.
The add and edit forms share the same core fields: Gig name (title), Date, optional Start time and End time (leave both empty for all-day on the calendar), Location, and Notes. Link a setlist from the dropdown and tick which band members are on this gig — new gigs default to all members when none are chosen.
More info URL and Ticket URL are optional links for your own site or ticket vendor. Sold out hides ticket-style buttons on the gig view and on the public artist page while still listing the show.
If Relations is installed, use Search or New in the Relations block to attach contacts from your address book. Each link has a free-text title for this gig (venue, booker, contact person, stage manager, …) and an optional short note about what they do. When you attach a venue that already has bookers — or when you used bookers with that venue before — you are asked whether to add them too; you can also search the address book there and optionally link the contact permanently to that venue. The same works the other way around for bookers and venues. Suggested contacts from previous shows at the same place appear under the list so you can re-add them quickly. When a linked venue has an address, that address can drive distance calculation even if Location is empty.
On the gig view and edit pages, Client (opdrachtgever) and Contact person sit in their own cards next to date, time, status and location. Leave them on Automatic to use the venue as client and the booker as contact when both are linked; pick a linked relation to override what the contract uses.
You can also record the performance duration: Playing time (net minutes on stage) and Breaks (total break minutes). When the Contracts module is installed, these values fill in automatically on the contract for this gig.
Save on edit returns you to the gig view.
On the gig view, the Documents card lets you store files for the gig — most often the signed contract the client returns. When the Contracts module is installed, Contract opens a language picker and then the editable gig contract. Use Upload signed contract to add a PDF, image, or Word document (up to 20 MB). Click a document name to download it, and use the trash button to remove one. Uploading and deleting need edit permission.
Link one setlist per gig on edit. On the view page, open Setlist to see the effective running order, including any per-gig song swaps. Export PDF from that setlist view when you need a printout.
When linked members cannot play songs marked Essential on the setlist, a compatibility warning appears on view and edit. Each warning names the song and who is missing; when your repertoire has similar or substitute songs configured, click a suggested title to swap it for this gig only. Open the setlist view to cancel a swap you no longer want.
On edit, enter Location (or rely on a linked venue address), then click the calculator beside Distance. A modal lets you pick carpool groups and individual members travelling; Calculate fills round-trip distance and travel cost using your band's cost per distance unit from band settings. Distance calculation needs routing enabled in band settings and addresses on members or carpool start points. You can still type distance and travel cost by hand in the Financial card.
The Financial card on view and edit shows travel costs, fee, optional VAT, custom line items, and a client total. Only people with permission to view financial details see this card — often just the band owner unless your lead grants the right separately from edit access.
Travel costs sync from the distance calculator or accept manual entry. Add item creates extra rows (equipment hire, accommodation, and so on). VAT can be exclusive (added on top) or inclusive (extracted from amounts already entered). Save the gig form to persist financial changes.
When Invoicing is installed, a linked invoice may appear on the gig view if one was created from this gig.
Up to three confirmed upcoming gigs can show on your public artist page when that section is enabled under band profile settings. Ticket and Info buttons use the URLs you entered; Sold out replaces them with a badge.
For a WordPress site, generate a Gigs API token under band settings and configure the nGage Gigs plugin — see the technical documentation for the public API. That path is separate from the calendar feed.
Your band's plan may limit total gigs. At the cap, Add gig is disabled and creating another gig shows an error. Deleting old gigs frees space; archive keeps history without affecting the upcoming list.
Distance calculation failing usually means a missing venue address, member addresses, or routing not configured — enter distance manually or fix addresses in band settings.
Setlist warnings with no swap links mean no similar or substitute songs exist in your repertoire for that title — adjust Essential members on the song or change the setlist.
If financial details are missing entirely, ask your band lead for view financial access.
For anything else, use the in-app feedback button or ask your band lead.
