Gigs is where your band tracks shows from first enquiry through confirmation — dates, venues, setlists, travel, and money. Confirmed upcoming gigs can surface on your public artist page; everything flows through four statuses.
Gig status
Every gig sits in one of four states. Potential is an early lead. Option means an offer or hold is on the table. Confirmed is a booked show — only confirmed future gigs appear on the public artist page block. Cancelled stays in your records but drops off that public list.
Set status when you create the gig or change it on edit. The calendar colour-codes the badge in the event list the same way.
Upcoming and archive
The main Gigs page lists upcoming shows, soonest first. Archive opens past gigs, most recent first. Settings (gear) opens the website embed: live preview, colours, Tickets / More info buttons, and the snippet to copy. Click a row to open the gig. Add gig is available when you have edit rights and your band has not reached its gig quota. When nothing is upcoming, the list card explains what gigs are for and offers Add your first gig (or points you to the Archive if you only have past gigs).
From the band calendar, right-click or long-press a date and pick the gig action to open the add form with that date filled in.
Booking details
Add and edit use two cards. Gig holds the name, date, start and end time (leave both empty for an all-day event), location, public description, more info URL, ticket URL and sold out. Booking holds status, contact person, notes, playing time, breaks, distance, gig members and the linked setlist. New gigs default to all members when none are chosen.
When you pick a date that already has a gig, rehearsal, or appointment (including in your other bands or on your linked personal calendar), a warning lists those events with time and band so you can still save or choose another date. Two things on the same day are allowed if they do not overlap; the warning is there so it does not happen by accident. On edit, the warning appears only after you change the date, and the gig you are editing is not listed. From the band calendar, choosing Add gig on a busy date shows the same warning before the add form opens.
More info URL and Ticket URL are optional links for your own site or ticket vendor. Sold out hides ticket-style buttons on the gig view and on the public artist page while still listing the show.
A default member sees the contact person on Booking and does not see Relations or the booker. Those two are separate ticks on the member role. With Relations ticked, Search or New attaches contacts from the address book. Each link has a free-text title for this gig (venue, booker, contact person, stage manager) and an optional short note about what they do. When you attach a venue that already has bookers, or when you used bookers with that venue before, you are asked whether to add them too; you can also search the address book there and optionally link the contact permanently to that venue. The same works the other way around for bookers and venues. Suggested contacts from previous shows at the same place appear under the list so you can re-add them quickly. When a linked venue has an address, that address can drive distance calculation even if Location is empty.
Contact person is who you call. Leave it on Automatic to use the booker when a venue and a booker are both linked. Client is the contracting party for the contract, and the booker is the linked booking contact. Client and the booker show only when that member's role includes Booker. Leave Client on Automatic to use the venue when both a venue and a booker are linked.
You can also record the performance duration: Playing time (net minutes on stage) and Breaks (total break minutes). When the Contracts module is installed, these values fill in automatically on the contract for this gig.
Save on edit returns you to the gig view.
Documents (signed contract)
On the gig view, the Documents card lets you store files for the gig — most often the signed contract the client returns. When the Contracts module is installed, Contract opens a language picker and then the editable gig contract. Use Upload signed contract to add a PDF, image, or Word document (up to 20 MB). Click a document name to download it, and use the trash button to remove one. Uploading and deleting need edit permission.
Setlist and members
Link one setlist per gig on edit. The dropdown lists active setlists only; if this gig already uses an archived list, that option stays in the select until you change it. On the view page, open Setlist to see the effective running order, including any per-gig song swaps. Play opens the fullscreen chart player for that order. Export PDF from that setlist view when you need a printout.
When linked members cannot play songs marked Essential on the setlist, a compatibility warning appears on view and edit. Each warning names the song and who is missing; when your repertoire has similar or substitute songs configured, click a suggested title to swap it for this gig only. Open the setlist view to cancel a swap you no longer want.
Travel and distance
On edit, type the round-trip distance, or leave it empty. Travel cost follows that number and can also be typed on the Financial card. When Distance calculator is switched on under Gigs settings, a button beside Distance opens a list of carpool groups and members who travel on their own. Calculate fills the round-trip distance and travel cost from your band's cost per distance unit. That needs routing set up in band settings, plus addresses on members or a carpool start point. Switching the calculator off hides the button and the per-member distance list. The distance field, travel cost, and any numbers already stored stay.
Financial details
The Financial card on view and edit shows travel costs, fee, optional VAT, custom line items, and a client total. Only people with permission to view financial details see this card — often just the band owner unless your lead grants the right separately from edit access.
Travel costs sync from the distance calculator or accept manual entry. Add item creates extra rows (equipment hire, accommodation, and so on). VAT can be exclusive (added on top) or inclusive (extracted from amounts already entered). Save the gig form to persist financial changes.
When Invoicing is installed, Create invoice on the Financial card opens a new invoice prefilled from this gig. After that, View invoice and Download invoice PDF stay on both the view and edit Financial cards.
Public page and external lists
Up to three confirmed upcoming gigs can show on your public artist page when that section is enabled under band profile settings. Ticket and Info buttons use the URLs you entered; Sold out replaces them with a badge.
For a WordPress site, generate a Gigs API token under band settings and configure the nGage Gigs plugin — see the technical documentation for the public API. That path is separate from the calendar feed.
On a static HTML site, open Settings (gear). Adjust colours, button wording, and whether Tickets and More info buttons appear, Save, then copy the public embed snippet. It already includes your public artist slug; later changes apply on the site without pasting again.
My gigs embed, linked from that same Settings page, is a second snippet for your own website: one chronological list of upcoming gigs from every band you belong to, with a colour per band.
Limits
Your band's plan may limit total gigs. At the cap, Add gig is disabled and creating another gig shows an error. Deleting old gigs frees space; archive keeps history without affecting the upcoming list.
When something goes wrong
Distance calculation failing usually means a missing venue address, member addresses, or routing not configured — enter distance manually or fix addresses in band settings.
Setlist warnings with no swap links mean no similar or substitute songs exist in your repertoire for that title — adjust Essential members on the song or change the setlist.
If financial details are missing entirely, ask your band lead for view financial access.
For anything else, use the in-app feedback button or ask your band lead.
