Setlists Module - User Manual

Introduction

The Setlists module helps you organize songs into performance-ready setlists. You can create multiple setlists for different occasions, arrange songs in any order, add breaks, and export setlists to PDF or Word documents for printing.

Getting Started

Accessing Setlists

  1. Select a band from the band selector (if you have access to multiple bands)
  2. Click "Setlists" in the main menu (under "Band")
  3. You'll see a list of all setlists for the selected band

Permissions

Your access to setlists depends on your user level and permissions:

  • View - You can see setlists and their contents
  • Edit - You can create, modify, and arrange songs in setlists
  • Delete - You can remove setlists (if granted)

Creating a Setlist

Adding a New Setlist

  1. Click the "Add Setlist" button on the setlists list page
  2. Fill in the setlist details:
    • Name (required) - The name of your setlist (e.g., "Summer Festival", "Acoustic Set")
    • Description (optional) - Additional information about the setlist
  3. Click "Save" or "Create Setlist"

Note: Your package may limit the number of setlists you can create. Check your package settings if you reach the limit.

After Creating

After creating a setlist, you'll be redirected to the edit page where you can:

  • Add songs to the setlist
  • Arrange the order
  • Add breaks
  • Edit the setlist details

Managing Songs in a Setlist

Adding Songs

  1. Go to the setlist edit page
  2. In the "Available Songs" section, find the song you want to add
  3. Click "Add" next to the song
  4. The song will appear in the "Songs in Setlist" section

Tip: You can add the same song multiple times if needed (e.g., for encores).

Removing Songs

  1. Go to the setlist edit page
  2. In the "Songs in Setlist" section, find the song you want to remove
  3. Click "Remove" next to the song
  4. The song will be removed from the setlist

Reordering Songs

You can change the order of songs in your setlist:

  1. Go to the setlist edit page
  2. In the "Songs in Setlist" section, drag and drop songs to reorder them
  3. The order is saved automatically

Tip: The order you set here is the order you'll perform the songs.

Adding Breaks

You can add breaks between songs to mark intermissions or pauses:

  1. Go to the setlist edit page
  2. Click "Add Break"
  3. Enter a break name (e.g., "15-minute break", "Intermission")
  4. Position the break by dragging it to the desired location
  5. The break will appear in your setlist

Notes

You can add notes to a setlist (e.g. stage instructions, cues, or reminders):

  1. On the setlist view or edit page, find the Notes section
  2. Click "Add" to create a new note
  3. Enter a title and content (rich text supported)
  4. Save the note
  5. Open any note by clicking its title; edit or delete from the note page or from the setlist edit page

Tip: Notes are useful for gig-specific notes that apply to the whole setlist rather than to individual songs.

Viewing a Setlist

Setlist View Page

The setlist view page shows:

  • Setlist Information - Name and description
  • Notes - Any notes linked to this setlist (click to open, or add a new one)
  • Song List - All songs in order with:
    • Song title
    • Key
    • Tempo (BPM)
    • Duration
  • Total Duration - Combined duration of all songs
  • Actions - Edit and export options

Quick Actions

From the setlist view page, you can:

  • Edit - Modify the setlist
  • Export PDF - Download as PDF document
  • Export DOCX - Download as Word document
  • Edit - Use edit page actions for changes, duplication, or delete (based on permissions)

Editing a Setlist

Modifying Setlist Details

  1. Go to the setlist edit page
  2. Update the name or description
  3. Click "Save Changes"

Managing Songs

  • Add new songs from the available songs list
  • Remove songs from the setlist
  • Reorder songs by dragging and dropping
  • Add breaks at any position

Saving Changes

Changes are saved automatically when you:

  • Reorder songs (drag and drop)
  • Add or remove songs
  • Add breaks

For name/description changes, click "Save Changes".

Exporting Setlists

Export to PDF

  1. Go to the setlist view page
  2. Click "Export PDF"
  3. The PDF will download automatically
  4. The PDF includes:
    • Setlist name and description
    • All songs in order
    • Song details (key, tempo, duration)
    • Total duration
    • Breaks (if any)

Export to Word (DOCX)

  1. Go to the setlist view page
  2. Click "Export DOCX"
  3. The Word document will download automatically
  4. You can edit the document in Microsoft Word or similar programs

Using Exported Setlists

Exported setlists are perfect for:

  • Printing for band members
  • Sharing with sound engineers
  • Keeping as backup
  • Using on stage during performances

Duplicating Setlists

Creating a Copy

If you want to create a similar setlist:

  1. Go to the setlist view page
  2. Click "Duplicate"
  3. A new setlist will be created with:
    • Same name (with "Copy" added)
    • Same songs in the same order
    • Same breaks
  4. You can then edit the duplicate as needed

Use cases:

  • Create variations of a setlist
  • Use as a template for new setlists
  • Make seasonal versions (summer vs. winter setlist)

Organizing Your Setlists

Naming Conventions

Use clear, descriptive names:

  • By Event - "Summer Festival 2024", "Wedding Reception"
  • By Style - "Acoustic Set", "Electric Set", "Jazz Set"
  • By Duration - "30-Minute Set", "Full Evening Set"
  • By Occasion - "Opening Set", "Encore Set"

Best Practices

  1. Keep it organized - Use consistent naming
  2. Add descriptions - Help identify when to use each setlist
  3. Regular updates - Keep setlists current with your song library
  4. Create templates - Duplicate successful setlists as starting points

Setlist Limits and Restrictions

Package Limits

Your package may have limits on:

  • Maximum Setlists - Total number of setlists per band
  • Songs per Setlist - Usually unlimited, but check your package

Checking Your Limits

  1. Go to My Account
  2. Navigate to Package Information
  3. View your current limits and usage

Reaching Limits

If you reach a limit:

  • You'll see a message when trying to create more
  • Delete unused setlists to free up space
  • Contact your administrator to upgrade your package

Tips and Best Practices

Planning Your Setlist

  1. Consider the audience - Match songs to the event
  2. Balance energy - Mix fast and slow songs
  3. Plan transitions - Consider key changes between songs
  4. Time management - Keep total duration in mind
  5. Add breaks - Mark intermissions clearly

Performance Preparation

  1. Export before gigs - Have printed copies ready
  2. Review with band - Share setlists with all members
  3. Keep backups - Export important setlists
  4. Update regularly - Keep setlists current

Collaboration

  1. Share setlists - All band members with view access can see setlists
  2. Coordinate changes - Communicate when modifying setlists
  3. Use descriptions - Add notes about special arrangements

Troubleshooting

Can't Create a Setlist

"Maximum number of setlists reached"

  • Check your package limits
  • Delete unused setlists
  • Contact administrator to upgrade

"No permission to create setlists"

  • Check your permissions
  • Contact band administrator

Songs Not Appearing

"No songs available"

  • Make sure you have songs in your Songs module
  • Check that songs belong to the selected band
  • Verify you have view access to the Songs module

Can't Reorder Songs

Drag and drop not working

  • Make sure JavaScript is enabled
  • Try refreshing the page
  • Check your browser compatibility

Export Issues

"Export failed"

  • Check your internet connection
  • Try again in a few moments
  • Contact support if the issue persists

Frequently Asked Questions

Q: Can I add the same song twice to a setlist?
A: Yes! You can add any song multiple times. This is useful for encores or repeating popular songs.

Q: Can I use setlists from other bands?
A: No, setlists are specific to each band. You'll need to create separate setlists for each band.

Q: What happens if I delete a song that's in a setlist?
A: The song will be removed from all setlists that contain it. Make sure you want to delete the song before proceeding.

Q: Can I share setlists with people outside the band?
A: You can export setlists to PDF or Word and share those files. Direct access requires a band membership.

Q: How do I print a setlist?
A: Export to PDF first, then print the PDF file. The PDF is formatted for printing.

Q: Can I copy songs from one setlist to another?
A: Yes! Duplicate the setlist, then edit it. Or manually add the same songs to a new setlist.

Q: What's the difference between a break and removing a song?
A: A break is a marker in your setlist (like "15-minute intermission"). Removing a song removes it entirely from the setlist.

Q: Can I see how long my setlist will take to perform?
A: Yes! The setlist view page shows the total duration of all songs combined.

Last updated: January 2025

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