Mail Module – User Manual

What the Mail module does

The Mail module lets you:

• Send email from your band’s address (the one you use for SMTP in Band settings or Relations → Settings).
• Optionally add the recipient as a relation when you send a new mail to someone who isn’t yet a contact.
• Set your band email so that (when IMAP is added later) only mail sent to that address or with your relations is shown.

It is not a full mailbox replacement. It is for band-related mail: gigs, bookings, and contact with venues and relations.

First steps

1. Choose a band (Band selector in the app).
2. Configure SMTP for that band in Band → Settings → Preferences (or in Relations → Settings if you use a different SMTP for relations).
3. Open Band → Mail.

Sending mail (Compose)

1. Click Compose.
2. Enter To (email address). You can type any address, not only existing relations.
3. Optionally enter Recipient name and Subject.
4. Type your Message.
5. If you want to add this person as a relation after sending, check Add as relation after sending.
6. Click Send.

Mail is sent using your band’s SMTP. The recipient will see it as coming from the “From” address you configured in SMTP.

Reply (when viewing a thread)

When IMAP is configured, you will see threads in the inbox. Opening a thread lets you click Reply, which opens a reply form with To and Subject filled. Your reply is sent via the same SMTP and is linked to the thread (In-Reply-To / References).

Settings

• Band email (for incoming mail)
  This is the address that “belongs” to this band. When IMAP is added, only mail sent to this address (or to/from your relations) will be shown in the Mail module. You can use the same address as in SMTP (e.g. info@yourband.com).

• SMTP
  Sending is done with the SMTP configured in Band → Settings → Preferences or Relations → Settings. The Mail module does not have its own SMTP settings.

• IMAP
  Reading mail from your mailbox (IMAP) is planned. Until then, the inbox list will be empty and the “Test IMAP” option is not available.

Creating a relation from a sender

When viewing a thread (once IMAP is available), you can use Create relation from sender to add the sender as a relation: enter name, type, and optional company. The new relation will be linked to the current band.

Permissions

• View: See the Mail module, inbox, threads, and settings.
• Edit: Send mail, reply, save settings, and add relations from mail.

Your package (and band) permissions must allow these rights for the Mail module.